Grantee Requirement: All grantees are required to submit a final closeout report.   Grantees are informed of their closeout report requirements in the Welcome Package and in the Grant Agreement.  In addition, a grantee receives a reminder notification letter approximately 30 days prior to the grant end date.

Grantee Due Date: Grantees must submit the final closeout report and related deliverables to DCEO within 45 days of the end date of the grant.

Closeout Submission: Grantees should submit their final closeout report to the Financial Management, Accounting Unit via postal delivery mail, facsimile, or email.  If submitting by postal mail or facsimile, the final closeout report should be sent to the Accounting Closeout Contact listed in the Welcome Package. If submitting electronically, grantees should submit the final closeout report to the following email address:  [email protected].

Grantee Compliance: The Accounting Closeout staff issues a closeout approval letter to the grantee if the review process does not identify any items requiring follow-up. 

Grantee Non-compliance: If the final closeout report is not received by the due date, a reminder notification is sent to the grantee and the non-compliance process begins.

If the grantee fails to provide all deliverables, the Accounting Unit contacts the grantee to request the additional deliverables and to establish a submission plan.

The grantee is required to respond fully to any requests by the Accounting Unit.  If the grantee does not respond and/or does not respond in a timely manner the grantee's cash and future funding may be suspended and/or the grantee will be referred to Legal for further action.